Please read through the policy carefully and please contact us if you have any questions.
Who we are?
The International Summer Camp UK is a provider of summers camps in the UK. The data protection controller at the International Summer Camp UK is Hiran Silva firstname.lastname@example.org
What information do we collect?
The information we collect from you comes from the following sources:
1) Contact Information Form (Summer Camp Enquiries)
-Name, phone number, email address and address
2) Application Form
-Name, phone number, email address, address, gender, age, school, grade and credit card (third party encrypted)
3) Pre-Summer Information Forms
-Medical background, dietary requirements, email address, emergency contact details, phone number, hobbies & interests, fears & phobias, how long practising English, relevant emotional or behavioural issues, medical history, flu vaccination information, family doctor information
4) Staff Applications
-Name, address, email address, phone number, school/education history and work history
How do we use personal information?
The information we have on file is used for the following purposes:
Contact Information Form
-Used to contact you about our summer camps from your enquiry
-Used to register your child for our summer camps
-Used to contact you for future summer camps
Pre-summer Information Forms
-Used to ensure we have all the relevant information on your child for their stay at Camp
-Used to process the staff application for a staff role at International Summer Camp
What legal basis do we have for processing your personal data?
We use the information for legitimate interests and the information you have provided us is used for relevant purposes. If you have enquired about our summer camp, we will use the information you have provided to give you information on our summer camp. If you have registered for summer camp, the information will be used to process your child’s registration for camp. For the pre-summer information forms, the information will only be used to ensure your child receives the best support and care possible for Camp. For staff applications, the information is used to process your application for a role at International Summer Camp UK
When do we share personal data?
We do not share personal date with any parties outside of The International Summer Camp UK.
Where do we store and process personal data?
The information is stored through a database called CampMinder. This is a specialised secure database for summer camps: www.campminder.com
How do we secure personal data?
All data is kept in CampMinder’s secure database system. Only key staff at International Summer Camp UK have access to the data.
How long do we keep your personal data for?
Information is kept for the following lengths of time:
Contact Information Data – 2 years
Application Form Data – Indefinitely for promotional, marketing and alumni purposes
Staff Data – 5 years
Your rights in relation to personal data
If you would like access to your data, have it changed or deleted, please email us at email@example.com. These requests will be followed through on within 1 month.
How to contact us
Contact us at firstname.lastname@example.org or +44 (0) 3333 44 00 77
Third party content
For information on CampMinder, who operate and run our database system please see here: https://campminder.com/